Welcome to the Allegro Supplier Page

• Supplier must inform the Allegro buyer that your facility is looking to “enable” Advanced Ship Notices in Coupa
  • The Allegro Buyer will enable this feature on the suppliers account in Coupa
• Supplier will access the Coupa Supplier Portal
• Go to the “Orders” section to review the Purchase Order
• Supplier will access the “Actions” section on the far right
  • Supplier will select “Create an Advanced Ship Notice” (ASN Supplier will begin uploading the specific information required for the ASN
• Supplier will begin uploading the specific information required for the ASN
  
  • Tracking Number
  • Carrier of the shipment
• Once the tracking number has been entered by the supplier, the Advanced Ship Notice will be updated within the portal.

• Supplier will be issued a PO from Allegro Microsystems
  • Once the supplier receives the Purchase Order, this will be in their email inbox or within the Coupa
• Supplier Portal Supplier will access the Coupa Supplier Portal to begin uploading the invoice against the PO
• Supplier will access the “Orders” section as this will allow the supplier to view all Purchase Orders
  • Review the PO number on the left to verify the correct PO
  • Go to the “Actions” section on the far-right side
  • Select the “Gold Coins” to begin “Creating the invoice”
• Supplier will access the “Create an Invoice page”
  • Begin entering the “Invoice Number”
  • Enter the “Invoice Date”
  • Enter the “Remit To Address”
  • Attach the PDF copy of the invoice
• Scroll down to the “Line Items” section
  • Enter the total amount of the invoice against the line item
  • Select “Calculate” at the bottom
  • The total will be verified at the bottom of the gray box
• Once all information is accurate, and confirmed, select “Submit Invoice for Approvals”
• Allegro Microsystems will review, approve, and issue payment for the invoice once this has been uploaded
  • Once the invoice has been approved, the payment will be issued
  • Supplier can go to the specific PO within the “Orders” section, scroll down to the “Payments” section of the PO to verify that the payment has been issued

If you agree to all the terms on the PO including pricing, delivery date, parts, and quantity, then you can go to the PO and check off the acknowledged button from “No” to “Yes”. No further action is required below.

• Acknowledged Yes (Change)

If you do not agree to the terms, then leave the acknowledged button at “No” and a comment is required to be added with the change that is needed.

• Acknowledged No (Change)

If it is a delivery date change, then use this format to send a comment to the buyer on the PO: “@gsmith delivery date is 4/24/24” and make sure you physically click the buyer’s name in the dropdown menu when typing your comment. (Ex. “@gmsith is an example of a buyer’s name – First Initial and Last Name)

• If done properly, then the buyer will show up as a participant above your comment. If we are not a participant, then we will not receive the comment.
• How to calculate delivery date:
  • Overseas shipments: add 5 days that will account for transit time
  • Domestic Shipments: add 1 day

   

• Email: Coupa automatically emails POs to the email addresses entered into the system
• cXML: Coupa sends the PO via cXML. Must enter cXML settings to use this option
• Purchase Orders sent strictly through the Couple Supplier Portal
• More information on the Coupa PO delivery method can be found here

• Suppliers that are reluctant to join another “network” or go to another website to occasionally receive a purchase order (PO) or send an invoice can transact with Allegro Microsystems without having to register or log in to the Coupa Support Portal (CSP). User will also be able to acknowledge and comment on the PO’s right from the email.
• Supplier Actionable Notifications allow suppliers to act on POs directly from email notifications for POs created in Coupa, having the options to acknowledge, create an invoice from, or add a comment to a Po, or create a CSP account if they want to take advantage of the benefits of working with Allegro Microsystems through the CSP.